Enhancing Grant Management with Middleware Integration for a Nonprofit Organization
Introduction
deltAlyz Corp. developed a middleware solution for a nonprofit organization to integrate their grant management and financial systems. This custom software automated key processes, improved data accuracy, and streamlined workflows for managing grant applications and financial transactions. End of this year (2024), the organization has automatically processed more than 2000 applications saving hundreds of manual hours.
The Challenge
The nonprofit organization used separate systems for grant applications (SurveyMonkey Apply) and financial management (Blackbaud). These systems operated in silos, requiring manual data transfers that were time-consuming and prone to errors. The organization needed an integration solution to automate data flow, enhance accuracy, and reduce manual work.
Our Approach
deltAlyz created a middleware platform to connect the two systems and automate key processes. The solution included the following components:
- Requirement Gathering and Design: We worked closely with the client to identify critical workflows, including vendor data management, invoice creation, and electronic fund transfer notifications.
- Middleware Development: The middleware was designed to:
- Import vendor information from the grant system.
- Automatically deduplicate vendor data.
- Detect potential fraud.
- Generate invoices and trigger electronic fund transfer notifications.
- User-Friendly Interface: The platform featured a web-based UI for users to review and manage data before it was sent to the financial system.
- Testing and Deployment: Rigorous testing ensured that all functionalities worked seamlessly, followed by deployment with comprehensive user training.
The Results
The middleware delivered significant operational improvements for the nonprofit, including:
Enhanced Efficiency: Enabled the team to focus on mission-critical tasks rather than administrative work.
Automation of Key Processes: Eliminated manual data entry, saving the organization 20+ hours per week.
Improved Data Accuracy: Automated deduplication reduced errors in vendor records by 95%.
Streamlined Financial Workflows: Simplified invoice creation and payment processing.
Client Testimonial
“The middleware developed by deltAlyz has modernized our workflows and allowed us to focus more on delivering impact to our community“
– Head of Operations, Nonprofit Organization
Why This Matters
This project highlights the importance of seamless integration between systems in reducing inefficiencies and enhancing operational capabilities. By bridging the gap between grant management and financial systems, organizations can save time and focus on their core missions.
Get Started
If you are looking for custom software solutions to streamline your business processes, we can help. Contact us today to discuss how we can transform your challenges into opportunities.
