Streamlining Grant Processing with Advanced Systems Integration
Introduction
deltAlyz Corp. collaborated with a nonprofit organization in the sports sector to modernize its grant processing and financial workflows. By integrating the grant application platform with financial systems, we eliminated manual data handling, reduced errors, and accelerated grant processing times.
The Challenge
The nonprofit faced significant operational inefficiencies in its grant processing and financial workflows:
Resource Constraints: The organization needed a cost-effective solution that streamlined operations without increasing administrative overhead.
Manual Data Transfers: Grant application data had to be manually transferred to the financial system, leading to delays and errors.
Lack of Integration: The grant application platform and financial system operated independently, creating data silos and inconsistent reporting.
Our Approach
We implemented a tailored systems integration solution to address these challenges:
- Integration Design:
- Mapped data flows between the grant application system (SurveyMonkey Apply) and the financial system (Blackbaud).
- Designed a middleware solution to automate data synchronization and ensure data consistency.
- Middleware Development:
- Built a web-based middleware application to manage data flow, including:
- Vendor information import and deduplication.
- Invoice creation and electronic fund transfer (EFT) notifications.
- Ensured the middleware adhered to strict data security and privacy standards.
- Built a web-based middleware application to manage data flow, including:
- Automation of Key Processes:
- Automated the transfer of grant application data to the financial system, reducing manual intervention.
- Streamlined grant-related reporting and ensured real-time updates between systems.
- User Training and Support:
- Conducted training sessions to familiarize staff with the integrated system.
- Provided ongoing support to address any technical issues and ensure smooth adoption.
The Results
Enhanced Efficiency:
- Automated workflows reduced half of the manual data entry tasks.
- Streamlined processes decreased grant processing time by 40%.
Improved Data Accuracy:
- Integration eliminated data discrepancies between the grant application and financial systems.
- Real-time data synchronization ensured up-to-date and accurate reporting.
Cost Savings:
- Reduced administrative overhead by automating time-intensive tasks.
- Freed up staff to focus on strategic initiatives instead of manual data handling.
Client Testimonial
“deltAlyz’s integration solution enhanced how we process grants. Automation and real-time data have made our workflows more efficient and error-free, allowing us to focus on our mission.“
– Finance Director, Nonprofit Organization
Why This Matters
Nonprofit organizations often face resource constraints that make operational efficiency crucial. Integrating systems not only saves time and reduces errors but also enables staff to focus on impactful initiatives, maximizing the organization’s mission.
Get Started
Ready to streamline your operations with tailored systems integration? Contact deltAlyz Corp. today for innovative solutions that fit your needs.
